How to use Tag IO

Simplify bulk tag editing by using Tag IO to export and import tags using a spreadsheet (Excel, Google Sheets, etc.)

 

Sections

General Overview

Frequently Asked Questions about Tag IO

General Overview

Tag IO requires AVAIL Desktop version 4.2.1 or later and a paid subscription.

  1. Enter a Channel. To access Tag IO edit permissions on the Channel are required.
  2. Open the Lenses panel and select Tag IO

  3. Select Download Spreadsheet

    1. The spreadsheet will export as a .TSV file.



      How do I open a .TSV file?
      Why does Tag IO export as a .TSV?

  4. Edit the Spreadsheet

    1. Add, edit, or remove keys and tags from the spreadsheet 
    2. The first three columns, Id, Filepath, and Name provide information about the content. These columns should be considered Read Only and should not be altered. You can however, remove a row to avoid making changes to that content.

      For subsequent columns (D and onward), values entered in row 1 will be added as keys. Values entered below row 1 will be added as tags.

      Use a vertical bar '|' to add multiple tags to a piece of content under the same key. Alternatively, you can also add the same key to multiple columns if that is easier to manage.

      More on How the Tag IO TSV file is organized
  5. Save edits and Upload spreadsheet
    1. Review the changes and select Apply Changes to import the changes. Done!

Newly added keys may be hidden by default. Navigate to the Tags & Filters Editor in your Channel to adjust the number of active keys and decide which keys are visible. 

Frequently Asked Questions about Tag IO

How is the Tag IO TSV file organized?

Why does Tag IO use a TSV file?

What happens if I edit the ID, Filepath, or Name columns of the spreadsheet? Can I use these columns to update file paths or filenames on my network?

How do I include multiple tags on a single piece of content under the same Key?

Why don't I see the new Key/Tags I added?

How is the Tag IO TSV file organized?

Content Information - Columns A, B, and C

Keys - Row 1, beginning with column D

Tags - Rows > 1, beginning with column D

Why does Tag IO use a TSV file?

TSV stands for tab-separated values. Tag IO uses tab-separated instead of comma-separated (CSV) values to avoid conflicts with tags that include commas.


What happens if I edit the ID, Filepath, or Name columns of the spreadsheet? Can I use these columns to update file paths or filenames on my network?

Tag IO will not correctly import changes to a piece of content if the values in columns A, B, or C of that item are changed or rearranged.

The first three columns, Id, Filepath, and Name provide information about the content. These columns should be considered Read Only and should not be altered. You can however, remove a row to avoid making changes to that content.

We are exploring the possibility of a separate Lens that will enable you to manage the indexed file path of content in AVAIL, but Tag IO is intended only for tag management within AVAIL.


How do I include multiple tags on a single piece of content under the same Key?

Use a vertical bar '|' to add multiple tags to a piece of content under the same key. Alternatively, you can also add the same key to multiple columns if that is easier to manage.


Why don't I see the new Key/Tags I added?

Most likely, the new Key is currently hidden. This can be adjusted by selecting opening the Tags & Filters editor...



...and then adjusting the number of Active Keys to include the new Keys. You can also drag and drop the Keys to rearrange their order of appearance.

If the dropdown is set to 'All' and the new Key is still showing as grayed out, select 'All' again from the dropdown and it should be included.